Importing documents
Bring PDFs and images into Scanix — by file, in bulk, or automatically via hot folders.
Already have your documents on disk? Bring them straight into Scanix Desktop — one file at a time, a whole folder at once, or fully hands-free with a watched folder that picks up anything dropped into it. Imported documents open in the Viewer, ready for OCR, field capture, and export.
Ways to import
There are a few ways to get existing files into Scanix. Pick the one that matches how the documents reach you.
- Drag and drop — drag files onto the drop zone on the Home screen. They queue as thumbnails first so you can reorder or curate them; click Import Files to load them.
- Import Files — browse and pick individual files from the standard file dialog (or press Ctrl+O).
- Import Folder — pick a whole folder. A curation list lets you Select all, Deselect all, or Hide unsupported before bringing everything in.
- Batch Process — from a template card on Home, run that template across many files at once with a batch progress bar.
- Hot folders — set up a watched folder once, and every file dropped into it is imported and processed automatically, with no clicks at all.
Every route accepts the same file types.
Supported file types
Scanix imports these formats from every entry point:
| Format | Extensions |
|---|---|
.pdf | |
| JPEG | .jpg, .jpeg |
| PNG | .png |
| TIFF | .tif, .tiff |
| BMP | .bmp |
Anything else is skipped — in the folder picker it's marked Unsupported and can't be selected.
Free import vs template import
What happens after the files load depends on whether you imported them on their own or through a template.
- Free import (drag and drop, or the Import Files button) opens your pages in the Viewer and stops there. Free imports do not run OCR automatically — you start OCR yourself from the page or document buttons when you're ready.
- Template import (starting from a template card on Home) opens the pages in the Viewer and runs OCR and field extraction automatically against that template, so structured data is captured without an extra step.
Importing alone doesn't export
Bringing files in creates a batch in the Viewer — it doesn't produce an output file by itself. Exporting happens afterward: manually from the Viewer once your pages and fields look right, or automatically on the hot-folder path.
Choose your path
Import files & images
Drag and drop or browse to import PDFs and images, one at a time or in bulk.
Hot folders
Set up a watched folder so dropped documents are imported and processed automatically, hands-free.
The Viewer
Where imported documents land — work with pages, OCR, and field capture.
New to Scanix? Start with Import files & images — then graduate to Hot folders when you want the whole thing to run itself.